> Pollak Library University Archives and Special Collections
The Pollak Library’s University Archives and Special Collections (UASC) safeguards California State University–Fullerton’s institutional collections. In southern California’s high-heat environment, climate control is a critical challenge for long-term preservation. To protect the collections, UASC identified an independent HVAC system as a priority and requested an Emergency Preparedness Assessment for a comprehensive list of priorities.
The resulting "Ready–Or Not" report detailed risks such as temperature and humidity fluctuations and the potential damage they could cause. By documenting these concerns, the assessment gives UASC a clear roadmap for action and strengthens the case for securing funding for a dedicated HVAC system. Implementing this system will reduce risks, protect historic documents, and ensure lasting access.
> Calabasas Library
Having faced wildfire-related evacuations in the past, the Calabasas Library recognizes the critical need for proactive disaster preparedness and long-term collections care.
In December 2023, the library staff participated in a “Ready—Or Not” emergency preparedness assessment to strengthen the protection of its Special Collections and improve institutional resilience.
During the on-site assessment, Emergency Preparedness Consultant Mario A. Gallardo discussed the staff’s emergency preparedness goals, past incidents, current practices, and a facilities walkthrough. After the visit, the staff received a customized emergency preparedness report.
Based on the recommendations, the library successfully secured a 2024 Groundworks Grant to implement key improvements, including:
- Archival-quality supplies for the rehousing of Special Collections
- Risers to elevate materials during potential environmental hazards
- Equipment for inventorying and cataloging rare items
- Workplace safety gear and spill response kits
- Backup external hard drives for digital preservation
- Environmental monitoring tools for better collections management
In addition to physical improvements, the Calabasas Library created and distributed customized Pocket Response Plans (PRR) for all the staff—a foundational step in enhancing disaster response and continuity of operations.
Thanks to the “Ready—Or Not” initiative and the Groundworks Grant, Calabasas Library staff are better equipped to safeguard their collections and ensure the library remains a resilient resource for the community.
> Corita Art Center
The Corita Art Center, newly located in the Arts District in Downtown Los Angeles, prides itself on a collection of Corita Kent's serigraphs, watercolors, 35 mm slides, and archival materials. The Center requested a visit in May 2024, emphasizing a concern for better storage practices and mitigating harsh light damage on their materials.
During the on-site assessment, Emergency Preparedness Consultant Mario A. Gallardo discussed the staff’s emergency preparedness goals, past incidents, current practices, and a facilities walkthrough. After the visit, the staff received a customized emergency preparedness report.
With the assistance of a 2024 Groundworks Grant, they improved their storage capabilities and environmental control in their spaces. This included funds for shelving, an emergency kit, a spill kit, and materials for rehousing and evacuations. Additionally, they have improved their documentation efforts by developing comprehensive disaster preparedness plans, ensuring that staff, collections, and their space have the necessary assistance to persevere in the event of a disaster.
Corita Art Center and its staff join one of the many participants of the "Ready—Or Not" project who put their best foot forward in accomplishing the steps necessary to protect their collections, staff, and space.