California Emergency Preparedness Training

train-the-trainer program

Overview

From March 2021 - July 2021, NEDCC is providing free emergency preparedness training for California cultural heritage organizations sponsored by the California State Library and funded by the Institute of Museum and Library Services.

This four-month regional course on Emergency Preparedness for cultural heritage organizations will be presented in California in four county groupings:

SOUTH – Orange county
CENTRAL COAST – Santa Cruz, Santa Clara, and San Benito counties
NORTH-COASTAL – Humboldt and Del Norte counties
NORTH – Del Norte, Glenn, Humboldt, Lake, Shasta, Tehama, and Trinity counties

Train the Trainer Program

NEDCC can select up to 4 trainees in a train-the-trainer program that accompanies the regional emergency preparedness courses. We seek trainees representative of the demographic, geographic, and institutional diversity in California and who have experience with both teaching/instruction and emergency preparedness. Trainees will be assigned to one of four regional groups.

Each trainee will be paid for their time (see “Remuneration” below).

Expectations

Each trainee will receive information and guidance about training strategies and planning with an eye to leading or co-leading emergency preparedness trainings in the future. Trainees will complete advance reading assignments, serve as the instructor's assistant for all components of their region's courses, aid participants in developing their disaster plans, and participate in seven one-hour conference calls or video meetings with instructors and the trainee cohort.

The course components and cohort meetings will be held online using Adobe Connect or Zoom. To participate as a trainee, you will need:

A stable, high-speed internet connection. Ethernet or "hard wired" is recommended over WiFi or wireless.
A computer. A laptop or desktop computer is recommended over a smart phone or tablet.
A headset or earbuds that includes a microphone is recommended over using your computer's built-in speakers and microphone.
A webcam or built-in computer camera.

Remuneration

Each trainee will be remunerated a total of $1,260 for serving approximately 42 hours as an instructor's assistant at the training events for their region, for attending trainee cohort meetings, and for aiding participants in their disaster plan development. Trainees who are eligible Certified Archivists earn 20 Archival Recertification Credits (ARCs) through the Academy of Certified Archivists.

Content & Schedule

March 15-24, 2021		Trainees complete advance reading assignments provided by NEDCC and participate in the first of seven one-hour conference calls or video meetings with the instructors and trainee cohort.
March 30, 31, and April 6, 2021		Live Online Orientation with Regional Stakeholders. Attendees will be oriented to the course and will become acquainted with methods for enhancing communication between county stakeholders, including cultural heritage organizations, county government departments and personnel, and offices involved with emergency management and public safety. Relationship-building and collaboration between stakeholders will be emphasized. Trainees serve as instructor assistants for two Orientation Meetings. Trainees are logged in for an additional 30 minutes before and after to assist instructor. Trainees review participant evaluation forms.
April 14, 2021		Second of seven conference calls with trainee cohort.
April 21, 28, and May 5, 2021		Three live webinars on foundational emergency preparedness topics, including risk assessment and mitigation, creating a basic disaster plan, emergency preparedness and response, agents of deterioration, and collection salvage techniques. All stakeholders will attend the webinars or view recordings and then complete a basic disaster plan, which will be reviewed by the instructor. Trainees attend three two-hour webinars on foundational emergency preparedness topics and may be called upon to help develop content specific to the counties being served. Trainees are logged in for an additional 30 minutes before and after to assist instructor. Trainees review participant evaluation forms.
May 12, 2021		Third of seven conference calls with trainee cohort.
May 2021		Disaster Plan Development. Building on the topics covered in the webinars and utilizing a template provided by NEDCC, participants will work on developing their own basic disaster plans. Trainees will facilitate weekly check-in sessions that provide opportunities for participants to ask questions and share resources as they work on their disaster plans.
June 8 and 9, 2021		Fourth and fifth of seven conference calls with trainee cohort.
June 15, 16, and 22, 2021		Hands-on Collections Salvage Workshop. Participants will learn how to prioritize damaged collections as well as receive hands-on training in salvage techniques for wet, smoky, and soot-damaged materials. Trainees serve as instructor assistants for two Collections Salvage workshops and will have the opportunity to demonstrate pre-selected salvage techniques to participants. Trainees are present for an additional 30 minutes to an hour before and after to assist instructor. Trainees review participant evaluation forms.
June 29, 2021		Sixth of seven conference calls with trainee cohort.
July 13, 14, and 20, 2021		Disaster Plan Stress Test Instruction. Stakeholders will complete a table-top exercise (TTX) to stress test their disaster response plans in an instructor-facilitated scenario and identify areas for further improvement. Stakeholders will have the opportunity to discuss mutual-aid opportunities and the development of collaborative disaster assistance teams. Trainees spend 2 hours preparing for Disaster Plan Stress Test webinars. Trainees serve as instructor assistants for two Disaster Plan Stress Test workshops. Trainees are present for an additional 30 minutes to one hour before and after to assist instructor. Trainees review participant evaluation forms.
July 27, 2021		Seventh of seven conference calls with trainee cohort.

Questions

If you have questions about the program, please contact Preservation Specialist Stephanie Garafolo at [email protected].

This special program is sponsored by the California State Library and funded by the U.S. Institute of Museum and Library Services under the provisions of the Library Services and Technology Act.