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Oklahoma Webinar Series

oklahoma department of libraries offers nedcc WEbinar series

Welcome to the Oklahoma Department of Libraries’ preservation training webinar series presented by NEDCC. Please register below. 

This webinar series is made possible with funding from the American Rescue Plan Act of 2021 (ARPA) by the Institute of Museum and Library Services with the Oklahoma Department of Libraries, Oklahoma Museums Association, and NEDCC. The opinions and content of activities and materials do not necessarily reflect the position or policy of the Oklahoma Department of Libraries or IMLS, and no official endorsement should be inferred.

Please note that registration for this webinar series is ONLY open to participants from Oklahoma cultural heritage institutions.

Webinar schedule 


Thursday, January 19, 2023 2:00PM-4:00PM Central Time

Digitization: Planning for Success (2 hours)
This session covers digitization project stages; selection criteria for converting paper, audio, video, and film collections; and handling considerations for vulnerable media across these format categories. How existing descriptive metadata and available institutional resources factor into conversion planning will also be covered. Learning goals for this webinar include understanding how to outline a conversion project plan, evaluate collections for conversion, and articulate special requirements for unique media.

Instructor:  Tara Puyat, Preservation Specialist


Friday, January 20, 2023 10:00AM-11:00AM Central Time

Preventing and Responding to Mold in Book and Paper Collections (1 hour)
Mold can pose a serious threat to cultural heritage materials. In this webinar, participants will learn how to assess and identify mold, how to safely clean moldy materials, and how to prevent future mold outbreaks through proactive preservation measures.

Instructor:  Bexx Caswell-Olson, Director of Book Conservation


Wednesday, January 25, 2023   10:00AM – 11:00 AM Central

Disaster Planning for Extended Closures (1 hour)

Closing a cultural heritage facility may be part of an institution’s seasonal schedule or caused by a disaster or stay-at-home order. Regardless of the cause, extended closures have serious implications for the preservation of an organization’s collections. This session will introduce attendees to collections concerns that arise when a building is not accessed regularly and recommends practical solutions for adapting an organization’s disaster plan and implementing practical mitigation and monitoring strategies in-house.  

Instructor:  Alison Fulmer, Preservation Specialist


Tuesday January 31, 2023

10:00AM – 11:00AM Central Time

Digitizing Scrapbooks (1 hour)

This session provides an overview of digitizing scrapbooks, photo albums, and other unique bound items. Selecting, preparing, and imaging scrapbooks requires careful planning and the right equipment. Scrapbooks often include fragile binding, adhesives, and folded or tucked-in elements that require careful handling during the digitization process. This one-hour webinar addresses the benefits and drawbacks of various digitization methods, as well considerations related to file formats and resolution, in order to help you decide on an approach that is right for your project.

Instructor:  Meredith Moore, Associate Collections Photographer


Part 1: Wednesday February 8, 2023

Part 2: Thursday February 9, 2023

2:00PM – 4:00PM Central Time

2:00PM – 4:00PM Central Time

Managing an Environmental Monitoring Program (two 2-hour webinars)

These webinars are for anyone who wants to learn how to start an environmental monitoring program or refine their existing program. Maintaining an environmental monitoring program is among the most impactful activities collections stewards can undertake. This two-part webinar teaches participants how to understand their building’s environment and make changes that help to preserve the collections in their care.

Part 1 of 2 provides participants with the background knowledge needed to start collecting data, including key terms, how to understand your building’s current systems, and how the environment impacts different collections. Participants will also learn about environmental monitoring equipment and software and best practices for its placement.

Part 2 of 2 guides participants through the analysis of environmental monitoring data and how to make improvements to the environment using techniques appropriate for both small and large organizations. This session will conclude with guidance on advocacy techniques and funding sources to achieve resource-intensive goals.

Instructor: Tara Puyat, Preservation Specialist 


Tuesday February 14, 2023

10:00AM – 12:00Noon Central Time

10 Practical Steps for Getting Started with Digital Preservation (2 hours)

The task of establishing a digital preservation program at your institution can be daunting. This webinar provides 10 tips to help move your program and its practices forward. The first half of this webinar will address introductory concepts to digital preservation, making this an ideal webinar for beginners. The second half will cover 10 achievable tips for launching a digital preservation initiative, addressing topics such as policy writing, developing intellectual control over digital collections, and storing and providing access to the files your organization preserves.

Instructor:  Alison Fulmer, Preservation Specialist


 Wednesday February 15, 2023

10:00AM – 11:00AM  Central Time

Digital Preservation Storage 101 (1 hour)

Providing the right kind of storage with the right number of copies for your digital files can make the difference between losing and saving your organization's digital cultural heritage. If you are completely new to digital preservation storage, or simply need a refresher or tips for how to work with your IT department, this webinar will help you improve storage at your institution. The instructor will cover requirements for storage environments as well as several affordable and scalable options to meet small and mid-size organization's needs for storage.

Instructor: Stephanie Garafolo, Associate Preservation Specialist